# Record Assessment

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The administrator Record Assessment tool is to be used for forms that a user could initiate on demand (e.g. CBME forms or other assessment workflows). A user cannot record a task using a form that is configured to be sent only via a distribution.
{% endhint %}

A staff:admin or program coordinator can enter completed assessment forms on behalf of assessors. This allows faculty to complete a pen and paper version of a form and still have the data entered into Elentra.

To enter a completed form on someone's behalf:

* Navigate to Admin > Assessment & Evaluation.
* Click on the green 'Record Assessment' button below the orange Assessment Tasks heading.

![Record Assessment button available to administrators](https://1986140690-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FayN3HSBiNqeeT0QDZ9TB%2Fuploads%2Fgit-blob-f412978ae40eb46fdc5aae1bfc038703c0260024%2FScreen%20Shot%202020-01-03%20at%2010.27.05%20AM%20\(1\).png?alt=media)

* Select a learner (you will need to know the curriculum period the learner is in) and assessor from the searchable dropdown menus.
* Select an assessor (this should be the person who completed the pen and paper form).
* Select a course/program (this will only be necessary if the learner is enrolled in multiple programs).
* Select a CBME Version if necessary. (This helps limit to tools returned to the appropriate curriculum version).
* Select a Date of Encounter (i.e., the day the form was completed).
* Select an EPA as you would to initiate a form. Filters and search are available.
* Search for the appropriate form. You can preview the form to make sure it is the one you want or click 'Begin Assessment' to start a form.
* You will be submitting the assessment **on behalf of** the selected assessor. There is a reminder of the selected assessor displayed at the top of the form in a yellow information bar.
* Complete the form and click 'Submit'.
* You will get a green success message and be returned to the assessment entry screen to complete another form if needed.
